Student Privacy Policy

OxfordAQA is an international exam board. We create and deliver qualifications specifically designed for students around the world. We take your privacy seriously and work hard to keep your personal information safe. The following information explains what information we collect about you, how we use it and keep it safe, and your rights.

This is a shorter version of our main Privacy Notice, written just for students. If you’d like to know more about how we use your information and your rights, you can read the full Privacy Notice here.

We collect personal information from your school or exam centre, such as:

• Your name, date of birth, candidate number, UCI (Unique Candidate Identifier) number and gender
• Exam details: Subjects, grades, qualification type, school or exam centre
• Messages: Emails or messages you send us
• Safeguarding concerns, only if you share something that means action is needed to protect you or others from harm.
• Audio/video recordings – only if required in a subject, and only for assessment

We collect data when you register at a school or exam centre, take part in exams, surveys, or training, use our websites, apps, or services, contact us via email, phone, or social media, or interact with our cookies or digital platforms.

We use your data to:

• Set and mark exams and keep records of your results
• Improve our qualifications and services
• Support equality and inclusion
• Gather feedback from students
• Keep exams secure and prevent cheating/ malpractice
• Meet legal and regulatory requirements
• Help with safeguarding and law enforcement if needed

We keep your data only as long as needed for the purpose it was collected. Retention periods are regularly reviewed and follow legal and regulatory requirements.

Your data is stored securely using firewalls and access controls. Only authorised staff can access it, and third parties must follow strict security rules.

Your exam results may be shared with UCAS or International Universities to support university applications, even if you haven’t applied yet. Exam boards may also share data to ensure fairness and consistency across qualifications.

We work with trusted organisations to help deliver exams and services. They must follow strict rules, apply our policy regarding data sharing and can only use your data for specific tasks we approve.

Some data may be transferred outside the UK via AQA for marking or technical support. We apply strict safeguards to protect your data during these transfers.

In rare cases, we may use automated systems to estimate grades (e.g. if you miss an exam). Your school or exam centre will be notified if this is the case, and you have the right to ask for a human review and to challenge the decision.

We may use AI in some services (e.g. transcribing meetings). We follow ethical guidelines to avoid bias and ensure fairness.

You have the right to access your data, correct mistakes, ask for deletion (in some cases), object to how your data is used, and request a review of automated decisions.

You will be asked to read and sign your consent before a Post results request can be submitted to us. Go Further Award winners will also be asked to consent for their achievements to be published to the OxfordAQA website.

If you’re unhappy with how your data is handled, you can contact OxfordAQA directly by email at [email protected] or complain to the UK Information Commissioner’s Office (ICO).

We process your data based on consent (when you give it), legal obligations, public interest, and legitimate interests (e.g. improving education).

If you have queries relating to this policy, we can be reached by email at [email protected].

Last reviewed March 2026.